Role Spec for Committee Secretary

Key Responsibilities: -

The Committee Secretary is an elected Officer of the Association and a member of the Committee. The Committee Secretary will use his/her specific skills, knowledge and experience to help the Committee reach sound decisions. This will involve:

  • Organising the AGM and monthly Committee Meetings including the booking of the venue.
  • Ensuring that the necessary papers are circulated to all Members and Co-Opted Members in a timely fashion.
  • Writing up the Minutes in respect of the various meetings and ensuring they are available for ratification in a timely fashion.
  • Managing the “info@ …….” e-mail account and distributing any e-mails to the appropriate individual within the Committee while dealing with those that fall under the brief of this role.
  • Liaising with the Site Co-Ordinators with regard to any letters that might need to be generated.
  • Liaising with the Town Council with regard to any communications and/or matters arising.
  • Liaising with the website co-ordinator as to content.
  • Liaising with the Membership Secretary as necessary.
  • Liaising with the Chair, Vice Chair and Treasurer as necessary.
  • Liaising with the Shops as necessary.
  • Providing guidance on new initiatives.


Person Specification: -


The Committee Secretary will share the Association’s values and vision, with a commitment to guiding the Association to reach its strategic goals and will be able to provide the following skills and experience:


  • An understanding of and an empathy for the work of the Association
  • Excellent IT skills
  • A good communicator
  • Able to work unsupervised
  • And ….. have some fun along the way!

Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you are interested in this role.